Rules and Regulations (Festival 2018)
- Management
- Eligibility
- Test Pieces
- Entries
- Program Procedures
- Awards and Trophies
- Awards
- Complaints and Protests
NOTICES
- Entry Form
- Programs
- Music
- General Guidelines for Choirs,
- Bands & Orchestras
- Admission
- Videos & Flash Cameras
MANAGEMENT
1. The competitions shall be under the management of The Board of Directors of The Kiwanis Music Festival of London Inc.
hereinafter called "The Board".
2. All matters not dealt with in these rules
shall be submitted to "The Board" whose decisions on such matters
shall be final and binding on all concerned.
ELIGIBILITY
3. All competitions shall be open to
non-professionals only. For the purpose of these competitions, a
non-professional shall be defined as: "any person whose principal means of
livelihood is not obtained from the professional practice or teaching of music, even though he/she
may from time to time accept remuneration for musical services rendered."
4. Where age limits are specified, competitors
must be of the prescribed age
on the first day of January in the year of the festival to be entered.
5. University music performance majors must
only enter classes at the open level.
6. Competitors may enter as many classes as
they wish, providing that age restrictions are strictly observed.
7. Competitors may not appear more than once
in any OOneOone class. (i.e. perform as a part in two
duets or ensembles in the same class). This rule does not apply to accompanists
or conductors.
8. Competitors in choral groups, bands and
orchestras must be bona fide members of their respective organizations and
where applicable must be enrolled as students in the school represented.
9. Conductors may be either professional or
non-professional, and may conduct any number of organizations in the same class
or otherwise. Conductors/coaches must not sing with their choral groups, or
play with their band, orchestra, or ensemble.
TEST PIECES
10. "The Board" recommends that test
pieces in all solo classes be played or sung from memory. This will give the
impression of superior preparation and provide a more polished performance. However, all competitors must perform solo pieces by memory
in Open Classes and Rose Bowl Competition. ONE piano study must be played from memory in Solo Trophy Classes.
11. Individual performers and ensembles must provide their own
music stands. Conductors of large ensembles would be wise to check with
"The Board".
12. All competitors selected to represent our
festival at the Provincial Finals will be required to perform from memory as
required by the provincial rules.
13. All test pieces in solo classes must be
performed in the prescribed key except where stated. In vocal classes where candidates are 20 years and
under, the keys may be transposed up or down one tone, provided the
adjudicator is advised before the class begins. However, in classes where any
standard editions are used, only the printed key may be used. Folk songs and
Broadway songs may be performed in any key suitable to the candidate's vocal
range.
14. Choral and vocal numbers may be sung in either
the original language
or English, as long as the adjudicator is advised before the start of
the class.
15. On the entry form the class number, title,
composer, and playing
time must
be indicated for all OWN CHOICE selections to ensure processing. Playing times are crucial for
scheduling.
16. Competitors must not exceed the time limit stated in the
syllabus. The adjudicator may stop any competitor who exceeds such limit.
17. In ALL classes the competitor must provide a
copy of the music (conductor's score where applicable) for the adjudicator's
use. This will be given to the adjudicator's secretary immediately preceding
the respective competition and received from the secretary immediately
following the competition. If original music is not provided, the student will
receive adjudication only.
18. For bands in Section 93, two copies of the conductor's
score must be provided by the competitor for the two adjudicators.
19. A piece that has been selected as a test piece may be used
only in that class.
20. A competitor may not perform the same test piece in more
than one class at the same festival.
ENTRIES
21. Each contestant must submit a separate entry form for each class entered. We suggest filling
in common information on the
entry form, then making photocopies, before completing the different information. Correct spelling of the
teacher's name, address and phone number and accompanist, if any, is also
important.
22. All entries must be completely filled in,
INCLUDING PERFORMING MINUTES, accompanied by the entry fee and received on or
before the entry closing date. The conductor or other qualified official may
sign on behalf of the choral group, band, orchestra or ensemble. In small
ensembles (duets, trios) only one form is required showing names and addresses,
and only one admission form will be mailed in return.
N.B. Privacy Legislation requires a
signature in the shaded area on the Entry Form.
23. Entry fees will not be refunded, except where the entry is
rejected by "The Board". Competitors desiring to withdraw their
entry should contact the Festival Office as early as possible. Failure to
participate in all classes entered and programmed will influence the awarding
of Awards.
24. Entries must reach the festival office
on or before Saturday,
December 9, 2017. Forms that are illegible or incomplete will be returned to
the applicant. An additional processing fee of $5.00 will be charged.
A $3.00 processing fee is charged for each class entered on a
Paper Entry Form to encourage online
entries. Payment must accompany changes and be resubmitted by the
date specified. N.S.F. cheques will incur a $15.00 fee. Mail early. LATE electronic
ENTRIES WILL NOT BE ACCEPTED.
PROGRAM PROCEDURES
25. A competitor's Admission Form showing the
date(s) and time(s) of the entrant's competitions will be sent to every
competitor or may be sent in care of your teacher. This form serves two
functions:
* it serves as the admission ticket for
the
competitor and their accompanist,
ONLY!
*
it notifies the
contestant of possible conflicts,
and provides them the time to notify
the
festival office to seek a solution.
26. Each competitor must supply his/her own
accompanist.
27. A competitor may be disqualified if he/she is
not ready to compete within 10 minutes of being called. A class will not be
delayed to accommodate latecomers, but the adjudicator's secretary may change
the order of performance in a class to accommodate those who have been
competing at other locations.
28. A chord may be given on the piano at the
beginning of each piece of unaccompanied music.
29. At the discretion of the adjudicator, two or
more competitors awarded the highest marks in their class may be selected to
compete in a final test.
30. "The Board" may split any class with
large entry numbers into two or more groups of approximately equal numbers.
Awards and certificates will be issued for each group (splits) as a separate
class. For Special “T” Trophy Classes, including individual split classes, the winning
competitor from each with the highest mark, or adjudicator’s recommendation,
will compete in the actual trophy class.
31. "The
Board" reserves the right to appoint additional or substitute
adjudicators.
AWARDS AND TROPHIES
32. All competitors in Elementary and Secondary school
ensembles of TWO or more, soloists in first, second and third year of playing
and soloists in the school section, defined by school grade level, will be
judged against a set standard of performance, rather than compete against the
other participants in the class.
Gold, Silver, Bronze and Merit awards
will be given, rather than first, second and third certificates. There
could be several awards, or none, presented in each category, as the level of
each group is recognized independent from the level of competition on that
particular day.
33. In non-competitive
classes each contestant will receive a certificate of merit to recognize their
achievement in the festival.
34. Competitors will be
presented Awards in accordance with the following minimum marks:
COMPETITION CLASSES
* 1st place certificate – minimum 80 marks
* 2nd place certificate – minimum 77 marks
*
3rd place certificate – minimum 75 marks
Criteria for Gold, Silver, Bronze & Merit Certificates
It is
important to notice that the awards in this section are related to an external
standard, reflecting the accomplishments of all groups at their particular
level of development. An award does not represent a comparison between the
groups that are present in any one particular class in this festival.
GOLD AWARD
This
award recognizes a performance that is well prepared and musical, with some
aspect of the performance that elevates it beyond mere technical mastery of the
selection. It should be a memorable event in the artistic life of both the
audience and performer, recognizing the developmental level of the group and
the repertoire.
SILVER AWARD
This
award recognizes a performance that is technically well prepared, with few
minor flaws. It reflects a solid performance that demonstrates mastery of the
technique, with a basic understanding of the musical materials contained in the
selection, recognizing the developmental level of the group and the repertoire.
BRONZE AWARD
This
award recognizes a performance that has a solid technical foundation with few
major deficiencies in technique or musicianship, recognizing the developmental
level of the group and the repertoire.
AWARD of MERIT
This
award recognizes a performance that demonstrates a basic level of technical
preparation, with a sense of preparation and technical development, recognizing
the developmental level of the group and the repertoire.
In
trophy competitions within the schools sections, the adjudicator will award the trophy to the
“Best in Class” for that class. The
trophies will be presented during the Stars of the Festival Awards Concert, Tuesday, May 22, 2018 at Centennial Hall. 550
Wellington Street, London.
35. Each competitor will receive the adjudicator's
written report at the end of his/her oral comments to the class.
36. Certificates
will be presented to winners immediately following the oral adjudication of
each class. Only one of each of the above certificates will be issued to
competitors in any one class except where tied marks have been awarded by the
adjudicator. Certificates will be withheld if the above mark standards have not
been met.
37. Competitors in the Solo Trophy Classes will be required to
pay a $10.00 cash entry fee just prior to the beginning of the class.
38. Trophies and plaques are the property of The
Kiwanis Music Festival of London Inc. They will be awarded for specific
classes, throughout this syllabus. Presentation to a winning individual/group
will be acknowledged by a receipt signed by the individual or by a responsible
representative (i.e. the conductor) of the group. Trophies and plaques will be
held by the winners until one month prior to the next festival, and no longer than 12 months in all.
39. The winner of a trophy or plaque shall be
responsible for the cost of an appropriate shield, its engraving and mounting
on the trophy or plaque, and shall be responsible for repairs in the event of
damage while the trophy or plaque is in their care.
AWARDS
40. Awards will be presented in accordance with the
Official Award List, subject to revision at the discretion of “The Board".
41. Adjudicators will show preference in making
Awards to those who compete successfully in several classes.
42. Awards are presented to competitors who, in
the opinion of the adjudicators, show the most potential for future musical
development.
43. Awards are not necessarily made to class
winners and will not be given to groups.
44. Award payments will be made by cheque directly
to the Award winners.
45. All Awards are presented at the absolute
discretion of the adjudicators and "The Board".
46. A competitor will be eligible for only ONE
Award per discipline in each festival, except for the Special Competitions.
COMPLAINTS AND PROTESTS
All teachers, parents and
students are forbidden from approaching any adjudicator at any time during or
following the festival with the intent to debate an outcome or an award.
Anyone violating this directive will be removed from the class and forbidden
from attending any other classes for the duration of the festival.
All complaints must be submitted in writing to “The Board” which will
deal with the complaint. All decisions by “The Board” will be final and
not open to further debate. It must be accepted that the appeal of the
festival is found in the “spirit” of the event and not necessarily the detailed
analysis of all outcomes. Award choices by adjudicators can be motivated
by potential and a perceived need for encouragement and not necessarily on
marks and placements alone. There must be a place for the subjective
in the arts.
47. Decisions of the adjudicator are final.
48. ANY COMPLAINT OR PROTEST MUST BE MADE IN
WRITING, DURING THE FESTIVAL, TO "THE BOARD".
49. Competitors are not
permitted to discuss the adjudicator’s comments unless invited to do so by the
adjudicator.
50. Failure to comply with the rules and
regulations shall disqualify the competitor.
51. At the discretion of “The Board", any
competitor may be invited to perform at a concert without remuneration or
payment for incidental expenses.
NOTICES
ENTRY FORM
An official entry form is included
in each copy of the Festival Syllabus. A separate entry form must be used for
each class. Extra entry forms may be photocopied. An electronic Entry Form is also
available online and payment by PayPal can be paid online.
The electronic entry will be entered in
the festival data base on receipt
of payment and a print-out of the electronic registration.
Web Site: www.kiwanismusicfestivallondon.com
Additional
Entry Forms are also available at music
stores listed below; or call Festival Administrator at 519-432-5183. Print all information including Postal Code. Your
teacher's name, address, phone number and postal code are also required. A $3.00
processing is charged for each class entered on a Paper Entry Form to encourage
online entries.
COMPETITORS
ARE TOTALLY RESPONSIBLE FOR ENTERING CORRECT CLASS(ES).
Programs may be purchased in advance by
checking the appropriate box on the Entry Form and enclosing the prepayment
fee. A prepayment voucher will be enclosed
with the Notice
form received by all
competitors.
Present this voucher at Long
& McQuade, 725 Fanshawe
Park Road West, London in exchange for the program(s). Programs are also sold
during the Festival at each hall location.
MUSIC
When ordering music, please allow at
least 6-8 weeks for delivery, as music is frequently out of stock and may need
to be specially ordered.
It is unlawful to copy any portion of music or text without authorization from
the copyright holder. To do so is a violation of the Canadian Copyright
Act. It is unfair to deny the
author/composer just recompense for work that may represent years of effort. Photocopying of copyright music for the
purpose of performance is illegal. No photocopies, computer- generated copies
or copy derived from computer programmes will be
allowed in this Festival in any case whatsoever, unless they show legal
authorization by the publisher.
GENERAL GUIDELINES FOR CHOIRS,
BANDS AND ORCHESTRAS
All competitors should be aware that
churches and schools allow the festival to use their space for competitions.
Therefore, leave the rooms as you found them, so that we will be welcomed back.
i The conductor or delegated member of the teaching staff must
be directly responsible for their students from the time of arrival to
departure.
ii A room will be assigned to each choir, band or
orchestra. In some situations different
schools will have to share a room. Adult supervision must be present at all times when the students are in
the assigned room.
iii A prompt will occur when choirs, bands or orchestras will
go to their assigned area in the concert hall.
iv Students
are expected to stay in the concert hall with their group until their class has
been adjudicated and dismissed.
v
Students may not travel back and
forth between practice rooms and the concert hall. Please alert the Hall Manager when bussing
schedules interfere with times of performances.
vi BANDS AND ORCHESTRAS: The host school will automatically provide
the following heavy percussion equipment - three tympani and one bass drum.
Further equipment can be provided UPON EARLIER REQUEST to Mark Enns at Saunders
S.S. (519-452-2770) such as additional tympani (up to 7), chimes, gong, and
mallet keyboards. Beyond
that,
all participating schools MUST PROVIDE
THEIR OWN EQUIPMENT such as: snare drums, all cymbals, all sticks, small
specialty equipment, etc. RISERS WILL
NOT BE PROVIDED.
ADMISSION
A special series of evening competitions
will be held, featuring the most advanced Bands, Orchestras and Choirs, as well
as the Kiwanis Music Festival of London Piano Competition, and the Rose Bowl
Competition for soloists. Tickets
for these special competitions will cost $3.00 cash, for each event, and
will be available at the door (sorry,
debit & credit card facility not available).
Guests may purchase a single session
admission, at a cost of $3.00 cash for daily classes. The $10.00
The
VIDEOS,
FLASH CAMERAS, INTERVIEWS
RECORDING DEVICES
Due to the privacy act:
. photography or recording of any kind, using any
type of camera or other electronic equipment, is not permitted during performances.
. no video or audio recording of adjudicator's remarks.
Signs will be
posted in every hall and in the 2018 Program prohibiting the use of all
recording devices. If charges are laid, the photographer/operator assumes
100% liability. The Kiwanis Music Festival of London is absolved from any
further responsibility.
Entry fees cover
approximately HALF of the costs of producing this Festival. The remainder must
be covered by donations, admission fees, program and advertising sales. Volunteers handle all of the activities. We
ask that you join with our volunteers, through these event fees, in making the
festival possible for the youth of our city.