Rules and Regulations (Festival 2020)

  • Management
  • Eligibility
  • Test Pieces
  • Entries
  • Program Procedures
  • Awards and Trophies
  • Awards
  • Complaints and Protests


  • Entry Form
  • Programs
  • Music
  • General Guidelines for Choirs,
  • Bands & Orchestras
  • Admission
  • Videos & Flash Cameras



1.     The competitions shall be under the management of The Board of Directors of The Kiwanis Music Festival of London Inc. hereinafter called "The Board".

2.     All matters not dealt with in these rules shall be submitted to "The Board" whose decisions on such matters shall be final and binding on all concerned.


3.     All competitions shall be open to non-professionals only. For the purpose of these competitions, a non-professional shall be defined as: "any person whose principal means of livelihood is not obtained from the professional practice or teaching of music, even though he/she may from time to time accept remuneration for musical services rendered."

4.     Where age limits are specified, competitors must be of the prescribed age on the first day of January in the year of the festival to be entered.

5.     University music performance majors must only enter classes at the open level.

6.     Competitors may enter as many classes as they wish, providing that age restrictions are strictly observed.

7.     Competitors may not appear more than once in any OOneOone class. (i.e. perform as a part in two duets or ensembles in the same class). This rule does not apply to accompanists or conductors.

8.     Competitors in choral groups, bands and orchestras must be bona fide members of their respective organizations and where applicable must be enrolled as students in the school represented.

9.     Conductors may be either professional or non-professional, and may conduct any number of organizations in the same class or otherwise. Conductors/coaches must not sing with their choral groups, or play with their band, orchestra, or ensemble.



10.  "The Board" recommends that test pieces in all solo classes be played or sung from memory. This will give the impression of superior preparation and provide a more polished performance.  However, all competitors must perform solo pieces by memory in Open Classes and Rose Bowl Competition.  ONE piano study must be played from memory in Solo Trophy Classes.

11.  Individual performers and ensembles must provide their own music stands. Conductors of large ensembles would be wise to check with "The Board".

12.  All competitors selected to represent our festival at the Provincial Finals will be required to perform from memory as required by the provincial rules.

13.  All test pieces in solo classes must be performed in the prescribed key except where stated. In vocal classes where candidates are 20 years and under, the keys may be transposed up or down one tone, provided the adjudicator is advised before the class begins. However, in classes where any standard editions are used, only the printed key may be used. Folk songs and Broadway songs may be performed in any key suitable to the candidate's vocal range.

14.  Choral and vocal numbers may be sung in either the original language or English, as long as the adjudicator is advised before the start of the class.

15.  On the entry form the class number, title, composer, and playing time must be indicated for all OWN CHOICE selections to ensure processing. Playing times are crucial for scheduling.

16.  Competitors must not exceed the time limit stated in the syllabus. The adjudicator may stop any competitor who exceeds such limit.

17.  In ALL classes the competitor must provide a copy of the music (conductor's score where applicable) for the adjudicator's use. This will be given to the adjudicator's secretary immediately preceding the respective competition and received from the secretary immediately following the competition. If original music is not provided, the student will receive adjudication only.

18.  For bands in Section 93, two copies of the conductor's score must be provided by the competitor for the two adjudicators.

19.  A piece that has been selected as a test piece may be used only in that class.

20.  A competitor may not perform the same test piece in more than one class at the same festival.



21.  Each contestant must submit a separate entry form for each class entered. We suggest filling in common information on the entry form, then making photocopies, before completing the different information. Correct spelling of the teacher's name, address and phone number and accompanist, if any, is also important.

22.  All entries must be completely filled in, INCLUDING PERFORMING MINUTES, accompanied by the entry fee and received on or before the entry closing date. The conductor or other qualified official may sign on behalf of the choral group, band, orchestra or ensemble. In small ensembles (duets, trios) only one form is required showing names and addresses, and only one admission form will be mailed in return.
N.B. Privacy Legislation requires a signature in the shaded area on the Entry Form.

23.  Entry fees will not be refunded, except where the entry is rejected by "The Board". Competitors desiring to withdraw their entry should contact the Festival Office as early as possible. Failure to participate in all classes entered and programmed will influence the awarding of Awards.

24.   Entries must reach the festival office on or before Saturday, December 21, 2019. Forms that are illegible or incomplete will be returned to the applicant. An additional processing fee of $5.00 will be charged.
A $3.00 processing fee is charged for each class entered on a Paper Entry  Form to encourage online entries. Payment must accompany changes and be resubmitted by the date specified. N.S.F. cheques will incur a $15.00 fee. Mail early. LATE electronic ENTRIES WILL NOT BE ACCEPTED. 



25.  A competitor's Admission Form showing the date(s) and time(s) of the entrant's competitions will be sent to every competitor or may be sent in care of your teacher. This form serves two functions:

        * it serves as the admission ticket for the

           competitor and their accompanist, ONLY!

        * it notifies the contestant of possible conflicts, 

         and provides them the time to notify the

         festival office to seek a solution.

26.  Each competitor must supply his/her own accompanist.

27.  A competitor may be disqualified if he/she is not ready to compete within 10 minutes of being called. A class will not be delayed to accommodate latecomers, but the adjudicator's secretary may change the order of performance in a class to accommodate those who have been competing at other locations.

28.  A chord may be given on the piano at the beginning of each piece of unaccompanied music.

29.  At the discretion of the adjudicator, two or more competitors awarded the highest marks in their class may be selected to compete in a final test.

30.  "The Board" may split any class with large entry numbers into two or more groups of approximately equal numbers. Awards and certificates will be issued for each group (splits) as a separate class. For Special “T” Trophy Classes, including individual split classes, the winning competitor from each with the highest mark, or adjudicator’s recommendation, will compete in the actual trophy class.

31.   "The Board" reserves the right to appoint additional or substitute adjudicators.



32.  All competitors in Elementary and Secondary school ensembles of TWO or more, soloists in first, second and third year of playing and soloists in the school section, defined by school grade level, will be judged against a set standard of performance, rather than compete against the other participants in the class.

        Gold, Silver, Bronze and Merit awards will be given, rather than first, second and third certificates. There could be several awards, or none, presented in each category, as the level of each group is recognized independent from the level of competition on that particular day.

33.   In non-competitive classes each contestant will receive a certificate of merit to recognize their achievement in the festival.

34.   Competitors will be presented Awards in accordance with the following minimum marks:



        *     1st place certificate – minimum 80 marks

        *     2nd place certificate – minimum 77 marks

*     3rd place certificate – minimum 75 marks

Criteria for Gold, Silver, Bronze & Merit Certificates

It is important to notice that the awards in this section are related to an external standard, reflecting the accomplishments of all groups at their particular level of development. An award does not represent a comparison between the groups that are present in any one particular class in this festival.


This award recognizes a performance that is well prepared and musical, with some aspect of the performance that elevates it beyond mere technical mastery of the selection. It should be a memorable event in the artistic life of both the audience and performer, recognizing the developmental level of the group and the repertoire.


This award recognizes a performance that is technically well prepared, with few minor flaws. It reflects a solid performance that demonstrates mastery of the technique, with a basic understanding of the musical materials contained in the selection, recognizing the developmental level of the group and the repertoire.


This award recognizes a performance that has a solid technical foundation with few major deficiencies in technique or musicianship, recognizing the developmental level of the group and the repertoire.


This award recognizes a performance that demonstrates a basic level of technical preparation, with a sense of preparation and technical development, recognizing the developmental level of the group and the repertoire.


In trophy competitions within the schools sections,  the adjudicator will award the trophy to the “Best in Class”  for that class. The trophies will be presented during the Stars of the Festival Awards Concert,  Tuesday, May 19, 2020 at Centennial Hall. 550 Wellington Street, London.


35.  Each competitor will receive the adjudicator's written report at the end of his/her oral comments to the class.

36.  Certificates will be presented to winners immediately following the oral adjudication of each class. Only one of each of the above certificates will be issued to competitors in any one class except where tied marks have been awarded by the adjudicator. Certificates will be withheld if the above mark standards have not been met.

37.  Competitors in the Solo Trophy Classes will be required to pay a $10.00 cash entry fee just prior to the beginning of the class.

38.  Trophies and plaques are the property of The Kiwanis Music Festival of London Inc. They will be awarded for specific classes, throughout this syllabus. Presentation to a winning individual/group will be acknowledged by a receipt signed by the individual or by a responsible representative (i.e. the conductor) of the group. Trophies and plaques will be held by the winners until one month prior to the next festival, and no longer than 12 months in all.

39.  The winner of a trophy or plaque shall be responsible for the cost of an appropriate shield, its engraving and mounting on the trophy or plaque, and shall be responsible for repairs in the event of damage while the trophy or plaque is in their care.



40.  Awards will be presented in accordance with the Official Award List, subject to revision at the discretion of “The Board".

41.  Adjudicators will show preference in making Awards to those who compete successfully in several classes.

42.  Awards are presented to competitors who, in the opinion of the adjudicators, show the most potential for future musical development.

43.  Awards are not necessarily made to class winners and will not be given to groups.

44.  Award payments will be made by cheque directly to the Award winners.

45.  All Awards are presented at the absolute discretion of the adjudicators and "The Board".

46.  A competitor will be eligible for only ONE Award per discipline in each festival, except for the Special Competitions.



All teachers, parents and students are forbidden from approaching any adjudicator at any time during or following the festival with the intent to debate an outcome or an award.  Anyone violating this directive will be removed from the class and forbidden from attending any other classes for the duration of the festival.  All complaints must be submitted in writing to “The Board” which will deal with the complaint.  All decisions by “The Board” will be final and not open to further debate.  It must be accepted that the appeal of the festival is found in the “spirit” of the event and not necessarily the detailed analysis of all outcomes.  Award choices by adjudicators can be motivated by potential and a perceived need for encouragement and not necessarily on marks and placements alone.  There must be a place for the subjective in the arts.

47.  Decisions of the adjudicator are final.


49.  Competitors are not permitted to discuss the adjudicator’s comments unless invited to do so by the adjudicator.

50.  Failure to comply with the rules and regulations shall disqualify the competitor.

51.  At the discretion of “The Board", any competitor may be invited to perform at a concert without remuneration or payment for incidental expenses.





An official entry form is included in each copy of the Festival Syllabus.  A separate entry form must be used for each class. Extra entry forms may be photocopied. An electronic Entry Form is also available online and payment by PayPal can be paid online.

The electronic entry will be entered in the festival data base on receipt of payment and a print-out of the electronic registration. 


Web Site:

Additional Entry Forms are also available at  music stores listed below; or call Festival Administrator at 519-432-5183.  Print all information including Postal Code.  Your teacher's name, address, phone number and postal code are also required.  A $3.00 processing is charged for each class entered on a Paper Entry Form to encourage online entries. 




Programs may be purchased in advance by checking the appropriate box on the Entry Form and enclosing the prepayment fee. A prepayment voucher will be enclosed with the Notice form received by all competitors.

Present this voucher at
Long & McQuade, 725 Fanshawe Park Road West, London in exchange for the program(s). Programs are also sold during the Festival at each hall location.


When ordering music, please allow at least 6-8 weeks for delivery, as music is frequently out of stock and may need to be specially ordered.

It is unlawful to copy any portion of music or text without authorization from the copyright holder. To do so is a violation of the Canadian Copyright Act.  It is unfair to deny the author/composer just recompense for work that may represent years of effort.
Photocopying of copyright music for the purpose of performance is illegal. No photocopies, computer- generated copies or copy derived from computer programmes will be allowed in this Festival in any case whatsoever, unless they show legal authorization by the publisher. 



All competitors should be aware that churches and schools allow the festival to use their space for competitions. Therefore, leave the rooms as you found them, so that we will be welcomed back.

i       The conductor or delegated member of the teaching staff must be directly responsible for their students from the time of arrival to departure.

ii      A room will be assigned to each choir, band or orchestra.  In some situations different schools will have to share a room.  Adult supervision must be present at all times when the students are in the assigned room.

iii     A prompt will occur when choirs, bands or orchestras will go to their assigned area in the concert hall.

iv     Students are expected to stay in the concert hall with their group until their class has been adjudicated and dismissed.

v      Students may not travel back and forth between practice rooms and the concert hall.  Please alert the Hall Manager when bussing schedules interfere with times of performances.

vi    BANDS AND ORCHESTRAS:  The host school will automatically provide the following heavy percussion equipment - three tympani and one bass drum. Further equipment can be provided UPON EARLIER REQUEST to Mark Enns at Saunders S.S. (519-452-2770) such as additional tympani (up to 7), chimes, gong, and mallet keyboards. Beyond that, all participating schools MUST PROVIDE THEIR OWN EQUIPMENT such as: snare drums, all cymbals, all sticks, small specialty equipment, etc.  RISERS WILL NOT BE PROVIDED.


A special series of evening competitions will be held, featuring the most advanced Bands, Orchestras and Choirs, as well as the Kiwanis Music Festival of London Piano Competition, and the Rose Bowl Competition for soloists. Tickets for these special competitions will cost $3.00 cash, for each event, and will be available at the door (sorry, debit & credit card facility not available).


Guests may purchase a single session admission, at a cost of $3.00 cash for daily classes. The $10.00 FESTIVAL V.I.P. PASS is good for admission to all events during the Festival.

The V.I.P. Pass does not include admission to the Stars of the Festival Concert on Tuesday, May 19, 2020 Children 12 years and under are admitted at no charge.




Due to the privacy act:

. photography or recording of any kind,  using any type of camera or other electronic  equipment, is not permitted during performances.

. no video or audio recording of adjudicator's remarks.

Signs will be posted in every hall and in the 2020 Program prohibiting the use of all recording devices.  If charges are laid, the photographer/operator assumes 100% liability.  The Kiwanis Music Festival of London is absolved from any further responsibility.


Entry fees cover approximately HALF of the costs of producing this Festival. The remainder must be covered by donations, admission fees, program and advertising sales.  Volunteers handle all of the activities. We ask that you join with our volunteers, through these event fees, in making the festival possible for the youth of our city.